The Department of Human Resources is responsible for the development and maintenance of HR policies, programs and the delivery of services to ensure optimum resource quality and capacity within the University. To achieve this, HR is comprised of five specialized units, including:
- Employee Relations,
- Employee Well Being,
- Learning and Development,
- Payroll and HR Information Management, and
- Recruitment, Workforce Planning and Employee Equity.
A Summary of Services Available to Research Employees and Grant Holders can be found on the Human Resources website. Also refer to the Employees Paid from Research Funds policy and Persons Paid from Research Grants and Contracts Held by York University faculty members policies and procedures.
Hiring/Paying Research Staff
Hiring Graduate Students
All payments to graduate students are processed through the Faculty of Graduate Studies, regardless of the type of income being paid. Researchers can also contact their Departmental Graduate Program Assistant.
Visit Money Matters for information on sources of graduate student salary support, including York awards, scholarships, bursaries, prestigious external Provincial and National awards, and teaching, research and graduate assistantships.
Undergraduate Students and Staff Process
Payment to undergraduates and staff for services on a research project are made through Payroll. If the payment is of short-term duration, the work is considered to be of casual nature, and a completed Employee Transaction Form (ETF – Staff Form) is required. More information is available on the Human Resources, Documents and Forms for Researchers website.
Postdoctoral Fellows and Postdoctoral Visitors
February 2014: Postdoctoral Fellows & Postdoctoral Visitors Policy
April 2014: Postdoctoral Fellows & Postdoctoral Visitors Policy
For information on the scope, appointment, salary and benefits of Postdoctoral Visitors (YUFA).
Frequently Asked Questions
For information regarding recruitment and payment, visit the Human Resources’ FAQ section on the university website or click on any of the following questions listed below.
- How much do I pay my research employee?
- How do I hire a Graduate student?
- How do I get a research employee paid?
- How do I know whether to pay an employee bi-weekly or monthly?
- Do I have to pay my research employee overtime, public holidays or vacation pay?
- Does my grant cover the payment of discretionary (e.g., extended health) benefits?
- Can I hire someone on contract instead of as an employee (e.g., as a consultant)?
- Can I hire a family member?
Human Resources Documents and Forms
For information, documents and forms pertaining to Employee Relations, Employee Well Being, Learning and Development, Payroll and HR Information Management, Recruitment, Workforce Planning, and Employment Equity, and Compensation, Pension and Benefits, visit the Human Resources’ Documents and Forms section on the university website.