Travelling Using Research Funds
You may request a cash advance to cover expenses relating to travel. Expenses covered include payments for airfare, hotels, car rental and/or conference registration. Travel advance requests should to be submitted to General Accounting-Finance no less than 7 business days prior to the date when the funds are needed. You are required to clear advances within 14 days of your return by submitting an expense claim. The University reserves the right to withhold future advances until all outstanding travel advances have been accounted for.
Accountable advances may not be issued against a Senior Scholar Professional Expense Reimbursement.
How To Request Funds in Advance of Travel
Step 1: Complete a Request for Accountable Advance form,
Step 2: Obtain Dean or Chair signature
Step 3: Attach a budget and send to Finance
To be Reimbursed for Travel and Other Expenses, Use the On-line Automated Expense Reporting System
Concur Expense, York University’s new, online, automated expense reporting system, is now available for current faculty and staff, letting you submit expense claims and cash advance requests electronically, eliminating the manual paper based process.
Payment can be made by Direct Deposit to your bank account by completing an application for Direct Deposit banking.
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For assistance, contact the Faculty Research Administrators